Executive Director – Kootenay Carshare Cooperative – Nelson, British Columbia

Job Details

Training Period: January – February 2016

Contract term: March 1, 2016 – March 1, 2018

30 hours per week @ $18.00 – $22.00/hr depending on experience

Office hours to be determined with candidate as there is some room for flexibility.

**Closing date for applications is Friday, November 20th, 2015**

Please send a cover letter and resume to info msk carsharecoop.ca* or drop off at 525 Josephine Street, Nelson. Attention: Colleen Doyle. Thank you for your interest in becoming part of our team! Only applicants selected for an interview will be contacted.

Required Qualifications

Able to complete the full term of the contract;
Experience with QuickBooks accounting system, ability to interpret financial documents;
Experience with Microsoft Office and Google Documents suites of products;
Knowledge of office administration;
Knowledge of human resource management and supervision;
Ability to maintain a high level of accuracy in preparing and entering information;
Three years of clean driving history with three or less minor driving infractions and no at-fault claims in the last three years;
Ability to drive standard transmission vehicles.

Skills

Excellent interpersonal skills
Team building skills
Analytical and problem-solving skills
Good decision-making skills
Effective verbal, written and listening communication skills
Attention to detail with a high level of accuracy
Very effective organizational skills
Computer skills including spreadsheets, word processing, presentations and email at a highly proficient level
Stress management skills
Time management skills

Personal Attributes

Desire to work in a cooperative, non-profit organization
Honest and trustworthy
Respectful
Flexibile
Demonstrates sound work ethics
Ability to work independently and motivate others
Ability to carry out organizational vision, long- and short-term goals
Excellent member services skills

Responsibilities

Supporting the Board of Directors:

Attends all Board of Directors meetings and some sub-committee meetings at request of the Board. Some meetings are in the evening or on weekends. Chairs meetings if needed.
Provides monthly operational and financial reports to the Board with budget comparison.
Completes and discusses manager’s work plan every six months.
Assists with research for policies and long-range planning.
Consults with the Board on all new policies and changes to existing policies.
Participates in establishing goals, short-, medium- and long-term for the co-op.

Supporting Members:

Corrects computer errors by members and decides on costs involved.
Follows-up on delinquent situations: either financial or a disregard for procedures, and decides on penalties based on policies in place or recommends alternative actions to the Board.
Prepares a newsletter using Mail Chimp that is emailed to member with monthly invoices.
Performs orientations for new members.
Assists new communities to become branches of KCC

Supporting other staff, volunteers and vendors:

Maintains communication with contact people in branch communities for advertising, member support, coordinator fees, and fleet needs.
Works closely with bookkeeper and provides needed documentation. May be required to make entries in QuickBooks accounting system.
Provides direction to the work of the Billing Administrator.
Provides direction to the work of the Fleet Coordinator.
Maintains hourly records for all staff and volunteers insures approval of any time which exceeds monthly agreements. Prepares paychecks on schedule.
Provides various forms of in-kind payment when working with volunteers.

Supporting the public:

Act as spokesperson for the Co-op as requested by the Board.
Provide news releases to the media.
Participate in public events that support the aims of our Co-op.

Supporting the technical aspects of the operation, i.e., our website and booking procedures.

Ensure accuracy of information on website and booking pages, by making changes or by having changes made by our webmaster.
Adding, deleting, or editing entries on all administrative pages of the booking site.
Working closely with webmaster.

Supporting good business practices:

Ensuring all bills are paid on time and proper receipts, warranties, etc., are obtained and recorded.
Ensure deposits are made in an orderly fashion.
Transfer funds from all branch office bank accounts on the 10th day of month.
Insure banking authorizations are up to date and open bank accounts as required.
Maintain records for government agencies, BC Registry, PST, GST, & Income Tax.
Maintain general office records of organization.
Maintain records for statistical analysis.
Prepare annual draft budget for Board and member approval.
Monitor financial stability of Co-op.

Billing Data Entry Support: These tasks are completed by the Billing Administrator but the Executive Director will be trained on the procedures I order to act as a back-up.

Collect all logs and gas receipts from the Nelson-based vehicles on the first day of the month
Input KM data from logs into the Co-op computer system
Adjust any errors in time recorded on logs as compared to the calendar
Credit gas receipts to members
Make notes of violations and add as extra items to invoice
Review discrepancies
Ensure all Nelson vehicles have adequate log books, pens and brochures

**Closing date for applications is Friday, November 20th, 2015**

Please send a cover letter and resume to:
info@carsharecoop.ca
or drop off at 525 Josephine Street, Nelson. Attention: Colleen Doyle.

Thank you for your interest in becoming part of our team! Only applicants selected for an interview will be contacted.

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