As the administrative assistant for Suffolk Landscapes you will help with daily administrative tasks, customer needs and act as the assistant to the owner of the company. We are looking for someone who is detail oriented, driven, takes initiative and will help us bring our business to the next level.

Responsibilities:

Serve as the point of entry for the office/business, answer phones and emails.
Providing excellent customer service to existing and new clients. Quick reply’s and frequent follow up.
Dealing with day to day business operations tasks and communication
Focus on and carry through projects from beginning to end with a high level of detail and focus
Set and meet attainable goals for the team
Organize and prepare proposals and pricing for current or upcoming jobs
Prepare and manage the schedule for field workers and director
Keep Social Media and website up to date with photos, projects and news
Manage incoming and outgoing mail
Data entry
Basic invoicing
Prepare and manage payroll
Project managing
Budget management
Basic accounting using Simply Accounting

Competencies:

Detail oriented
Friendly, positive attitude
Takes Initiative
Excellent Customer Service skills and follow up abilities
Excellent written and verbal skills
Smart, intelligent, goal oriented
Excellent problem solving skills
Task focused
Proficiency with MS Office (Microsoft Word, PowerPoint, Outlook, Excel, etc).
Exceptional attention to detail and high degree of accuracy.
Ability to improve and create systems that help move the company forward
Strong planning and time management skills
Ability to make decisions within scope of responsibilities
Excellent work ethic
Educational degree or diploma is an asset
At least 2 years administrative experience is an asset

Reports to:                             Owner of company

Works Closely with:            Owner, clients and field workers

Type:                                      Full time/flexible

Compensation:                     Let’s talk!

Benefits:                                Let’s talk

TO APPLY:

Suffolk Landscapes is a small business that started in 2005. We are a well known busy growing company looking to grow and take our business to the next level. If you are someone with the skills above and drive to help move this company forward we are looking for you! Please reply with a resume and one page cover letter explaining why this is the job for you to kate@suffolklandscapes.ca before June 15, 2015. We are looking for someone to start as soon as possible.

Thank you,

The Suffolk Team