Administrative / Communications Assistant – Ontario EcoSchools – Toronto, ON

Reports to: Communications Manager
Status: One-year contract, 37.5 hours/week (with possibility of renewal dependent on funding)
Start date: September 8, 2015
Salary: Commensurate with experience, alongside an excellent full benefits package.

Background on Ontario EcoSchools

Ontario EcoSchools is an environmental education and certification program for grades K-12 that helps school communities develop both ecological literacy and environmental practices to become environmentally responsible citizens and reduce the ecological footprint of schools. Please visit our website for more information at http://www.ontarioecoschools.org.

Position Summary

Reporting to the Communications Manager, the Administrative and Communications Assistant will be responsible for providing event, communications, and office administrative support to the Ontario EcoSchools team. The Administrative and Communications Assistant will work independently and as part of a team of six full-time staff to support the development and delivery of the Ontario EcoSchools program.

Duties and Responsibilities

Administrative Support (50%)

Support event planning and coordination, including registration, accommodations, travel, venues, catering, materials, media, etc.
Provide administrative support for meetings, including scheduling, preparing agendas, taking minutes, bookings rooms, etc.
Prepare and process purchase orders, cheque requests, invoices, expenses claims
Monitoring and reporting on budgets
Prepare, receive, and distribute incoming and outgoing mail and other correspondence
Respond to general phone and email inquiries and direct inquiries to appropriate staff

Communications (50%)

Post content to website and social media (Twitter and Facebook)
Assist with content creation for newsletters, blogs, social media, news releases, etc.
Assist with ongoing monitoring of media coverage, and web and social media analytics
Support the creation and distribution of program materials and resources, including PowerPoint presentations, factsheets, toolkits, videos, etc.
Support the maintenance of files, contacts, photos, and other records
Perform other duties as assigned

Qualifications

2+ years of related experience and/or successful completion of post-secondary training or education, preferably in Communications or Office Administration
Fluency in French is strongly preferred
Interest in environmental issues and/or environmental education
Strong organizational skills and attention to detail
Excellent interpersonal and communications skills
Resourcefulness, initiative, and flexibility to function collaboratively as part of a small team
Proficiency in Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook
Experience with or knowledge of WordPress, social media tools, SEO, MailChimp, Google Analytics, and/or other online tools a definite asset
Experience with Adobe Creative applications (Photoshop, Illustrator, InDesign) an asset

Please send a cover letter and resume in a single PDF to:
jobs@ontarioecoschools.org
by Friday, August 7, 2015. Please indicate fluency in French in your application.

Only successful candidates will be contacted for an interview. No phone calls please.

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