Receptionist/Administrative Assistant – Gabriela Constructions Ltd – Toronto, ON

Reception, customer service and administrative assistance are key areas for this position. This individual will effectively communicate and interact with management, staff and customers.

Responsibilities & Accountabilities

Reception:

Answer and redirect incoming calls as required (paging, transferring, conferencing etc.)
Customer Walk-in Counter
Maintain reception area
Separate and distribute incoming mail as required
Receive material/orders as required (Purchase orders, transfers, requisitions, printing P.O.s)

Administration:

General photocopying, faxing, printing, envelope stuffing as needed
Filing (Purchase orders, invoices, organizing filing cabinets, quotations, year-end clean-up, transfers, work orders, assembly for stock)
Maintain Petty Cash (maintenance of float, C.O.D. orders/pick-ups, scrap metal cash, signatures & receipts, log sheet)
Create letters, agendas and correspondence as required
Gather quotations for various promotional items and purchase as required
Perform administrative duties, including but not limited to filing, correspondence, opening/distributing mail and preparing expense reports
Coordinate travel arrangements, accommodations, meetings, functions etc. when necessary
Other duties as assigned

Qualifications

Post Secondary Education in administration or equivalent experience
Excellent interpersonal and communication (both written and verbal) skills
Computer skills – MS Office (Word, Excel and Outlook)
Strong organizational and time management skills
Detail-oriented, self-motivated and works as a team player

TO APPLY:
If you have the skills and experience required for this position, please forward your resume to:

E-mail: gabriela@gabrielasconstructions.tech

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