The Finance coordinator will work closely with the other coordinators and the Board of Directors to help ensure the smooth operation of the Concordia Food Coalition. Their time will be spent between core financial/bookkeeping tasks, administrative duties and supporting additional special projects as needed. They will also be the lead to address specific organizational needs that will improve the organization’s internal controls, financial management and accountability structures.
Develop procedures/policy in collaboration with committee members
Liaising with the board of directors and attending Board meetings to present information and represent coordinator concerns as needed.
Chair finance committee meetings
Including the production of regular, accurate financial statements
Ensure information systems are functional and organized
Ensure organization complies with non-profit law and any other necessary government regulations
Foster financial literacy throughout the organization
Coordinate payroll, including production of ROE, T4 and RL1 slips
Ensure transparency and accountability through overseeing staff timesheets
Procure and organize relevant documentation for accounting system
Weekly accounting bookkeeping and data entry
Maintaining of digital records for audit trail
Ensure accurate Bank reconciliations
Maintain petty cash and make bank deposits as needed
Oversee year-end review/audit with third party accounting firm
Oversee organization’s cash flow
Ensure grants are received and assist with grant writing
Provide and make accessible financial information to staff/BoD
Provide financial evaluation of proposed projects and organizational changes
Conduct a participatory annual Budget process with all relevant stakeholders
Ensure all annual fees, including income taxes, are paid and up to date
Abide by Financial Policies and develop new policies as needed
Acts as liaison to Concordia’s internal finance department, government departments, banking institutions and, the CFC’s external auditor
A love of food, community, a passion for food sovereignty, and a firm belief in the importance of sustainability
Excellent interpersonal skills; communication and listening skills
2 years of related experience in bookkeeping/accounting
Experience with money management and budgeting
Experience with payroll processing and government filings
Familiarity with the Generally Acceptable Accounting Practices for Nonprofits
Ability to function in a horizontal environment.
Ability to balance effective leadership skills with power-sharing abilities in a communal decision-making structure and empower all workers.
Strong organization skills, attention to detail, ability to prioritize workload, and multitasking
Financial competence including a clear understanding of margins and internal control strategies
Ethical conduct and responsibility — sets a positive example and fulfills responsibilities with the highest integrity, ethics, and professionalism
Technologically proficient in basic computer skills, including excel, word and google drive.
Assets (recommended, but not required):
Degree, diploma or equivalent in business management or accounting.
Familiarity with Quickbooks accounting software
Familiarity with Concordia university and the fee-levy structure
Familiarity with non hierarchical modes of work
Conditions of employment and application:
Position is for 10-15 hours per week, at $18 per hour
Deadline to apply: January 10th, 2021
Position start date: February 1st, 2021
Contract term: 1 year with option to renew
Please e-mail your resume and a brief covering letter to: firstname.lastname@example.org