Finance & Operations Coordinator – Efficiency Canada – Ottawa

About the Role
We are looking for an organized and adaptable finance and operations generalist to contribute to the growing team and mission of Efficiency Canada by providing administrative and financial coordination. Reporting to the Operations Lead and working with relevant Carleton University departments, the coordinator will be responsible for managing administrative aspects of the research organization. The Finance & Operations Coordinator will additionally be responsible for working with the Efficiency Canada team to support their policy, communications, and engagement outputs.
We are committed to fostering a diverse and equitable workplace, which is why we have committed to the 50-30 Challenge. We highly encourage applications from equity-deserving groups especially Indigenous Peoples, Black, and People of Colour candidates. If you share our passion for creating a more inclusive planet, we invite you to apply regardless of fit with your previous experience or background.
Candidates must be based in the National Capital Region (Ottawa-Gatineau).

Specific Duties
Administration of financial activities of Efficiency Canada including liaising with University partners in Accounts Payables/Receivables, Research Finance, and Advancement
Supports fund reporting by working on reconciliation of research funds and assisting on updating or adjusting internal cashflow projections
Preparing and submitting expenses, in addition, ensuring that the team understands process and protocol for eligibility
Preparing and submitting invoices adhering to Research Finance guidelines
Coordinate with external vendors and support procurement requests
Maintain a schedule of dates related to contracts, fund reporting, and other ongoing activities with which Efficiency Canada must comply
Supports recruitment process for Efficiency Canada team by coordinating postings and managing applicant pools and communication with applicants
Manage the general inbox for all public Efficiency Canada inquiries, answering correspondence, and/or connecting issues to relevant team members for elaboration
Supporting Efficiency Canada internal and external meeting coordination including travel arrangements and ensuring the team understands eligibility and guidelines per University policies
Supports the Governing Council with meeting coordination in addition to governance-related tasks such as minutes, follow-up on meeting actions, and document sharing
Contributes to and supports the Equity, Diversity and Inclusion Initiatives and Committee in addition to helping to foster a safe and equitable place to work.

2-3 years’ of experience working in an administrative and financial capacity, preferably within a University setting.
A relevant diploma/degree in Business Administration, or equivalent experiences.
Strong organizational and administrative skills with an ability to prioritize tasks and make sound judgement.
Excellent attention to detail, especially in analyzing and parsing numerical and financial data.
Strong problem-solving abilities, and a solutions-orientation.
Strong interpersonal skills with an ability and desire to collaborate cross-functionally across teams.
Ability to work independently in a dynamic and creative environment with some ambiguity, balanced with a collaborative approach to ask questions and support when needed.
Proficiency and comfort with virtual office and collaboration tools including: Slack, Trello, O365, Google Workspace, Dropbox.

Nice to have:
Knowledge of university research financial systems.
Knowledge of basic accounting principles.
Experience with grants and research administration.
Working at Efficiency Canada
Efficiency Canada is made up of a small group of mission-driven and passionate advocates for a better world. Our core values of sustainability, inclusivity, resourcefulness, and people have created a strong work culture that enables us to achieve our mission. We invest in our employees, empowering them to make decisions and contribute meaningfully. And we’re a fun place to work!
We are housed within Carleton University; however, our team works in a remote, online environment. This position is open to anyone based in the National Capital Region (Ottawa-Gatineau). Access to a reliable computer and internet connection is required. Device access accommodations may be made available.

Compensation & Benefits
The annual target salary for this position is $55,000.
Highlighted below are just a few of the benefits we offer:
Flexible and remote work arrangements.
Four weeks’ vacation.
Additional day off around statutory long weekends during the months of April to September, an annual winter holiday shutdown, and your birthday off.
Training and development budget to support your professional goals.
Volunteer time off to support causes that are most important to you.

Application deadline
The deadline for application is July 11, 2022. Applicants are encouraged to apply earlier and up until the deadline.

How to apply
To apply for this position, please submit a cover letter and resume directly through the Carleton Careers website.
Please include a cover letter and resume as a single PDF file following the file naming convention ‘Last Name, First Name’. Please outline your pronouns (optional) and availability in your cover letter.
If you require accommodations during the application and interview process, please do not hesitate to reach out to Erica Chan Glueck, Operations Lead at .