Chief Operating Officer – Swim Drink Fish

Executive Leadership – 20%
As a key member of the organization’s leadership, develop SDF’s operational plans in the context of the mission, strategic plans, and current priorities.
Provide strategic support and advice to the President on organizational development, resource allocation, and risk assessment and management.
Provide governance and subject area support to the Board of Directors, including human resource, financial, and risk management policy development and plans.
Monitor and report on achievement of an annual plan and budget, including Board of Director reports.
Monitor risk management policies and procedures to ensure that program and organizational risks are minimized.
Represent Swim Drink Fish at external meetings, events, committees, etc.
Human Resources, Talent, and Team Management – 35%
Develop, enhance, and implement robust human resources systems, including recruiting, hiring, onboarding, retention, professional development, performance management, compensation, and benefits.
Work with President and Managers to ensure program areas are effectively staffed to achieve objectives, including succession planning.
Promote a culture of high performance and continuous improvement that values learning and a commitment to quality.
Develop and implement a transparent and consistent performance management plan that encompasses performance measurement indicators of every staff member, aligned with organizational goals.
Model good management practices with all staff in management positions.
Promote proactive strategies to ensure equity, diversity, and inclusion in programs and staffing.
Implement effective health and safety procedures, monitoring, and reporting mechanisms in order to promote and ensure the safety and well-being of staff and volunteers.
Financial Oversight – 20%
Oversee the financial affairs of Swim Drink Fish, including budgeting, financial forecasting, and reporting – supported by an external consultant, the Board Finance and Audit Committee, and internal Operations Lead.
As part of the annual planning cycle, work with the President, Program Managers, and internal Operations Lead on program and budget recommendations with supporting funding plans.
Monitor and report on the organization’s current and long-term financial position to ensure its financial viability and sustainability.
Conduct financial analysis and provide efficient, accurate, and timely financial reporting to the organization, the President, and the Board.
In collaboration with external expertise and the Board Finance and Audit Committee, establish and implement policies to ensure that complete, accurate, and efficient accounting processes, practices, and records are administered and maintained.
Assist the President and Program Managers in the preparation of funding submissions.
Administration – 15%
Oversee the administrative function of the organization including real estate, information technology, insurance, and equipment for effective operations, supported by the Operations Lead.
Oversee the management of all leases, contracts, banking, and other financial commitments, supported by the Operations Lead.
Work closely and transparently with all external partners including third-party vendors and consultants.
Lead Information Technology strategic and operational planning by fostering innovation and evaluation; coordinating the implementation and management of current and future IT systems across the organization; working with consultants and subject experts as necessary.
In collaboration with the Board Governance Committee, monitor all legislation relevant to the organization (employment standards, occupation health and safety, privacy, human rights, etc.) to ensure that the organization is compliant.
Program Management & Evaluation – 10%
Monitor and analyze program performance against approved budgets and milestones and provide regular reports to the President, Program Managers, and funders as required.
Work with the President, Program Managers, community partners, and funders where applicable, to evaluate program effectiveness and identify changing and emerging needs.

A passion for and commitment to making a positive, meaningful impact on the environment.
A positive track record at senior management or leadership level in administration, human resources, and financial management. Experience in a non-profit, charitable environment is considered an asset.
Proven human resource management leadership experience ideally coupled with administrative and operations accountabilities, financial management and oversight for information technology.
Demonstrated experience at the executive level participating in developing an organization’s strategic plan.
Knowledge of Board governance, and experience presenting and reporting to a Board of Directors on both financial matters and risk management issues.
Experience in proposal development and financial reporting for and in cooperation with Government and other complex funders.
An inclusive leader who models high standards of professionalism, with a track record of leading by example, mentoring, and building the skills and competencies of others.
An exceptional team player with the ability to lead a diverse team toward shared objectives.
Commitment to fostering a work and service delivery environment that is inclusive and reflective of the diversity in the community.
Proven change-management ability especially related to developing and refining business operations with rigor and discipline.
Management of technology team and external vendors.
Excellent communication and interpersonal skills.
Experience in preparing funding proposals and ongoing management of reporting, adhering to funding arrangements.
Solid analytical and problem-solving skills with the ability to prioritize and make decisions.
Knowledge of the relevant legislative, accounting, human resources, and specific Canada Revenue Agency requirements for not-for-profit organizations is preferred.
Post-secondary education in a related field or a combination of skills and experience. Professional training in human resources management, organizational development or related would be considered an asset.

KCI Search + Talent has been retained to conduct this search on behalf Swim Drink Fish. For more information about this opportunity, please contact Ellie Rusonik, Associate Vice President, KCI Search + Talent by email at
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All inquiries and applications will be held in strict confidence. Interested candidates should send resume and letter of interest to the email address listed above by October 12, 2021.