Provide operational and logistical support in the planning, development, coordination, implementation, and execution of events and programs.
Provide support in an administrative capacity, including coordinating all travel arrangements, reimbursements, writing event briefings, compiling and preparing reports, and other administrative duties as needed with the objective to ensure efficient and smooth coordination of activities.
Draft basic communication material targeted to internal and external partners for multiple platforms including social media, web, and print. Write and promote stories with the objective of increasing the visibility of the organizations.
Optimize resources spent on events and prepare reconciliation of expense statements in order to ensure efficient spending and that activities are delivered on-time and within the approved budget.
Coordinate the promotion and registration process for events with the objective of increasing participation.
Contribute to the implementation of the marketing strategy, advancing the priorities of the organizations. Maintain relationships between external partners and the organizations as needed.
Compile information, prepare and produce reports in order to evaluate activities, and to measure results and progress. This includes the coordination of all surveys following activities including debriefing duties, sending communications to various individuals both internally and externally.
Provide support to the team on special projects. Provide administrative support, including data entry, conduct research, and assist with communications projects.
Post-secondary degree or diploma in Business Administration, Social Sciences, or an acceptable equivalent combination.
Minimum three years’ experience in event management, public relations, and/or communications.
Experience working with a variety of stakeholders as well as many teams.
Experience in project management.
Experience using Google Suite, project-management software (e.g. Wrike), Mailchimp, Zoom, Eventbrite, and/or similar online tools used in events execution.
Excellent organizational skills, ability to work under pressure and meet firm deadlines.
Excellent communication and interpersonal skills and ability to solve problems.
Excellent time management skills.
Must be able to exercise professional discretion.
Ability to write and communicate in both official languages would be considered an asset.
Experience in promotional writing would be considered an asset.
Demonstrated initiative and self-starting qualities.
Required to occasionally work evenings and weekends when events fall during those times.
Skills and Attributes
Highly creative and curious, with initiative to bring forward ideas
Attention to detail, quality, and nuance
Time management and organizational skills, with the ability to manage multiple projects in parallel and high degree of initiative to drive projects to completion
Collaborative with a variety of internal stakeholders
Passion for our mission
How to Apply
Please submit a brief cover letter addressed to Isabelle Couture and CV in one document, including any relevant links to past work, projects and events. Apply for this position at the link at the bottom of this page. This role will be filled as soon as we find the right person for the role, so candidates are encouraged to apply early.
The deadline for applications has been extended to August 10th but applications will be reviewed on a rolling basis so apply early. This position may be filled prior to August 10th if the right candidate is found. Please