Sponsorships & Events Coordinator – rare Charitable Research Reserve – Ontario

Responsibilities and Deliverables include but are not limited to:
In collaboration with the Fundraising and Communications team, participate in the development of a strong Annual Fund plan that coordinates smoothly with Campaign Planning; specifically requires preparation of a draft plan for all areas of responsibility (with proposed budget and timelines) and working with the team to integrate these plans into the overall plan and to participate in strategy.
Frequent reporting and communication about plans and progress towards goals with the rest of the team.
Develop new and creative ways to engage and steward rare’s diverse community, with special emphasis on the corporate community and service clubs, building the rare profile while identifying and engaging key leaders and creating a visible network for rare. This includes supporting the Major Gifts Manager with solicitation and cultivation of corporate donors and prospects, and includes reports, mailings and materials in order to create the largest possible base of corporate and organizational supporters. It also includes having an active program to ensure rare is well known to service clubs and has regular programs with them and high visibility.
Lead the Conversation for Conservation events series program.
Create a plan for events that takes into account all staff needs; specifically support the Major Gifts Manager with solicitation (including via grant proposals) and cultivation events, including hosted peer-to-peer and planned giving events, as well as landowner information events.
Make the Spring Eco Market and the Walk/Run for rare annual signature events. Work with the staff team to ensure appropriate participationand set and achieve goals for that will grow sponsorships and build the support base. This involves creating a plan with timelines and budgets, soliciting sponsorships and prizes, doing reporting and evaluations. Overseeing the online registration platform, planning e-blasts and recruiting and supporting volunteers, organizing activities at the barn, setting the speaker program, doing evaluations and keeping overall volunteer records and managing teams of volunteers implementing the events.
Develops plan for fundraising auctions and oversees implementation.
Oversee the grants process in collaboration with program staff.
Work with program staff to identify meaningful gifts-in-kind that will provide relief to the operating budget and assist with capital/operating goals and event goals.
Prepare reports and analyses of community sponsorship.
Develop communications materials, strategy and plans as needed for the areas mentioned above.

Key Competencies:
Understanding of fundraising and communications strategies and issues of concern to the corporate sector and service clubs; includes the ability to keep up with changes in this area;
Excellent people skills, authenticity, genuine interest in interacting with people from all backgrounds;
Ability to plan, direct and set realistic goals;
Ability to manage and supervise others, particularly volunteers;
Ability to evaluate success of various fundraising efforts and approaches;
Ability to articulate all aspects of the organization’s programs and mission, to assist with motivating and leading other staff on these topics and to develop plans accordingly; includes interpreting community needs and ensuring the organization is responsive;
Excellent organizational skills and ability to meet deadlines in an appropriate manner;
Excellent writing and speaking skills;
Outgoing personality;
Good record-keeping and reporting abilities to ensure an organizational history of networking and appeals and that team members are updated about progress and challenges;
Ability to solve problems creatively and to handle emergencies in a capable manner;
Ability to work in a collaborative team environment where everyone’s goals and progress are understood and taken into account;
Ability to work independently, producing ideas, and to have appropriate communications with others; and
Ability to collaborate and keen interest to push boundaries and seek unconventional or non-traditional partnerships.
The rare Charitable Research Reserve strives for:
Plans executed in compliance with approved plans and budgets;
A healthy, positive and effective workplace in an environment that fosters creativity, flexibility, understanding of difference and abundance;
A workplace that provides staff, volunteers, and others with an invitation to contribute to rare in a meaningful way by developing new ideas and turning them into viable projects; and
Staff to have high expectations for the quality of their own work while approaching challenges with humility and embracing to learn from failure.
This is a salaried full-time position with a competitive health benefits package. Salary level: $55-62k and commensurate with experience, skills, education and training of the successful candidate.

Paid time off:
In 2022, there are 11 EXTRA paid holidays in addition to Stat holidays offered to all staff;
1 additional for Family Day (Friday, Feb 18)
2 National Indigenous Peoples Days (Jun 20 & 21)
1 additional for Canada Day (Monday, Jul 4)
7 additional end of year holidays (Dec 19-22 & 27-29)
3 full weeks (15 days) of paid time off for Personal Days
3 days of paid time off for Volunteer Days to support community organizations / programs
Overtime in lieu of regular working hours accrued at time and a half (70 hours/2 weeks)

Flexible work arrangement:
Work from home if role permits, up to 2 days/week on a regular basis
Flexible hours as required, easy to manage using the company’s HR portal (BambooHR)
Paid benefits – excellent group benefit package:
Extended Health and Dental
AD&D Insurance
Critical Illness insurance
Employee Assistance Program
Health Spending Account

How To Apply:
Deadline for applications is June 30, 2022.
Applicants should send their resume and cover letter as an attachment to the following email address: jobs@raresites.org