Administrative Assistant – Living Lakes Canada

Job Summary:
Reporting to the Administrative Director, the Administrative Assistant will be responsible for providing administrative support to ensure efficient operation of the office. The position supports managers and employees through a variety of tasks related to organization and communication such as drafting correspondence, scheduling appointments and travel, organizing and maintaining paper and electronic files, or providing information to requests by email/on our website.
Ability to effectively communicate via phone and email is extremely important ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Experience and sound judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.
Assists with processing and preparing invoices, expense claims, reviewing timesheets, and other internal processes key to the function of the organization. This position would be directly supporting the Administrative Director, the Executive Director, and/or Operations Director.
Additional tasks may include; basic office maintenance and organization, preparing board materials, and internal organization filing systems and data management. A strong working knowledge of Google Suite is an asset, additional technological competency in Asana, Highrise, Zoom, QuickBooks, and Microsoft Suite would be considered an asset.
Salary Range:
$38-45,000 annually. Based on experience and qualifications

Core Competencies:
Excellent time management skills and ability to multitask and prioritize work
Knowledge and experience working with Google Suite, Microsoft Office Suite, Asana, Highrise, Zoom, DocuSign, and Quickbooks preferred. Training will be provided
Typing skills
Attention to detail and problem solving skills
Communicates effectively, both verbally and in writing.
Adaptable, capable of handling a large amount of complex information

Administrative Assistant Diploma or Certificate
3-5 years experience working as an Administrative Assistant
Excellent communication and organizational skills
Work experience with an environmental not-for-profit considered an asset
Knowledge and experience working with Google Suite, Microsoft Office Suite, Asana, Highrise, Zoom, and Quickbooks
Preference given to applicants with experience managing multiple social media platforms for organizations.

To apply or inquire about the Administrative Assistant opportunity with Living Lakes Canada please send an email to: with a cover letter and resume. We thank all applicants for you interest however, we will only be contacting short-listed candidates for an interview.