Senior Administrator – Kawartha Montessori School

Position Overview
This is a job for a career, and demands the ability to work under pressure and manage competing priorities / deadlines
Warm and engaging demeanour
Outstanding interpersonal and communication skills – oral and written
Strong familiarity and comfort with office equipment and software
Highly organized; a natural multi-tasker
Reliable, with a high level of integrity
Team player; collegial and easy to work with; flexible and adaptable; keen to learn and develop
Detail oriented with strong analytical and problem-solving skills Location In person at KMS’s campus, located just east of Peterborough, Ontario, on Burnham Line in the township of Otonabee-South Monaghan.

Position Requirements Professional Experience and Credentials:
Completion of Bachelor Degree or Diploma (Business, Human Resources) or equivalent work experience
Proven bookkeeping skills (Accounting Diploma or Certification preferred)
Proven experience managing people, including supporting and guiding an environment characterized by innovation, empowerment, accountability, and collaboration
Experience with managing database e.g Salesforce or similar Key Responsibilities: Business & Financial Management
Oversee day to day operations and financial reports, and recording all financial information into quickbooks software. This includes payroll, accounts payable and receivable, and all tuition payments
Assist the Head of School with the administering of the finances of the organization within the approved budget
Collaborate with Head of School to maintain the operating budget, including budget forecasting and expenditure monitoring Leadership Management
Working in collaboration with the Head of School in ensuring that issues are triaged effectively
Be part of team meetings with staff, administrators, and as per the need of the Board of Directors
Play a Lead role in communicating, and executing, off school excursions that have been approved by the Head of School
Manage operational Human Resources tasks such as personnel records, filing new employee contracts, resumes, tracking vacation, personal time off, and lieu days
Ensuring all documents related to operations of school maintained e.g. insurance, ministry of education documents (onsis), MOU for subcontractors
Office reception, serving as the first point of contact for students, parents, staff and visitors
Providing support for school programs and activities, such as supervision during lunch for licensed daycare, and other duties as assigned
Overall contribution to the School Community and events Admissions Management
Managing Admissions email inbox and phone calls: Reading, Responding, Bookings, Follow-Ups
Manage Prospects live document, registration and waiting list
Setting up tours with families in collaboration with Head of School and faculty
Create/Manage ongoing documents re: Registration numbers, Attrition Rates for Board of Directors every month
Mail out packages when needed and follow up
Assisting in the creation of information documents to go with Registration forms and for Open House packages.
Particulars of Position:

Medical and health coverage that includes medical, dental, vision care
RRSP matched contributions
Paid holidays
On-site parking
Desirable location for outdoors enthusiasts
Full time, 5 days a week 40+ hours a week
Hours 8:00 a.m. – 4:00 p.m.
Compensation Competitive salary and benefits package.
Paid Vacation Days (December/March Break) Additional Information:
Must be legally eligible to work in Canada
Criminal Check required/VSC
Candidates will be requested to provide their COVID-19 vaccination status
First Aid/CPR certification
Sign off on all pertinent health and safety directives prior to commencement
How you can Join our Team:
If you’re interested in working with us to begin brilliant futures, please send us your resume to
Please include the job title in your subject line. We will review applications as they are received until we find our successful candidate.

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We thank you for your interest and those selected to participate in the selection process will be contacted. Accommodation in accordance with applicable legislation will be provided for all employment related activities, KMS is an equal opportunity employer. Deadline for submission of documents: Monday November 8, 2021